Source-to-Contract

Centralize catalogs and buy on negotiated terms

SEMS enables Procurement teams to centralize supplier catalogs, structure items and services, compare prices and control negotiated terms.

Buyers thus have a single, up-to-date source to identify available offers, control prices and direct users toward approved suppliers.

Key capabilities

What Supplier Catalogs & Pricing enables

Centralize catalogs, compare offers and secure negotiated prices to guide your buyers toward the best terms.

Supplier catalog management

Import and manage multiple catalogs by supplier, entity, currency, country, category or validity period.

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Negotiated prices

Record contractual prices, discounts, volume tiers, related fees and negotiated commercial terms.

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Supplier offer comparison

Compare prices, lead times, delivery terms, guarantees and features to identify the most advantageous offer.

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PunchOut and external catalogs

Connect SEMS to your suppliers' e-commerce catalogs to browse their offers and retrieve selected shopping carts.

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🔗

Link with supplier contracts

Link each catalog and price list to its corresponding contract to automatically check their compliance.

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📥

Bulk import and update

Import catalogs via Excel, CSV, API or web services files and simplify the update of references and prices.

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Version management

Keep a history of prices, changes and validity periods to track how negotiated terms evolve.

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🔍

Multi-criteria search

Quickly find an item or service by keyword, category, supplier, price, availability or reference.

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Off-catalog purchase control

Identify requests made outside catalogs and negotiated contracts to reduce uncontrolled (maverick) spend.

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From structuring to usage

A fully digital process

Reliable catalogs, up-to-date prices, for buyers better guided every day.

1
Creation
Catalog creation or import.
2
Structuring
Structuring of items and services.
3
Association
Association with the supplier and the contract.
4
Review
Control of references and prices.
5
Approval
Approval by Procurement.
6
Publication
Publication to authorized users.
7
Usage
Use in purchase requests.
8
Monitoring
Tracking of consumption and variances.
9
Update
Price update or renewal.
Performance and reliability

Offer and catalog scoring

Assign a score to items, services and catalogs based on configurable criteria:

Price competitivenessCompliance with the contractual priceDelivery lead timeAvailabilityQuality of products or servicesSupplier performancePayment termsCSR and responsible purchasing criteriaCatalog usage rateData completeness and quality

SEMS thus helps buyers favor the highest-performing, compliant and cost-effective offers.

Price and expiration management

Define a start and end date for each catalog, price list, discount or commercial term.

Before expiration, SEMS can:

Automatically alert the responsible buyerNotify the supplierRequest a price updateTrigger an approval workflowCompare the new price with the previous oneSuspend references that have become invalidTemporarily maintain the previous price subject to authorization

Recommended statuses

⏸️

Draft

Catalog being prepared.

🔄

To be validated

Awaiting review by Procurement.

Active

Catalog published and available.

⚠️

To be updated

Items or prices need updating.

⚠️

Expiring soon

End of validity approaching.

Expired

Invalid catalog or price list.

⏸️

Suspended

Use temporarily blocked.

⏸️

Archived

Catalog kept in the history.

Why choose SEMS

The benefits for buyers

SEMS helps Procurement teams buy on the right terms while reducing uncontrolled spend.

Centralized visibility

A centralized view of negotiated products, services and prices.

⚖️

Faster comparison

Faster comparison of available offers.

📄

Better contract enforcement

Better enforcement of supplier contracts.

Fewer off-catalog purchases

A reduction in off-catalog purchases.

Price variation control

Stronger control over price variations.

More reliable data

More reliable item data.

Faster requests

Faster preparation of purchase requests and orders.

📉

Better controlled spend

Better control over spend and negotiated savings.

Other Source-to-Contract modules

Discover related modules

Take action

Give your buyers the right products, at the right prices

SEMS centralizes supplier catalogs, secures negotiated prices and guides buyers toward the highest-performing approved offers.