Validated invoice
Starting point: the invoice approved in the approval workflow.
Organize your payments and keep a clear view of your commitments.
With SEMS, centralize the tracking of supplier payments, prepare payments from validated invoices, and track the amounts still due. Purchasing, finance, and accounting teams share consistent information, from invoice to payment.
Find the invoices to be paid with their due dates, the amounts owed and the associated payment terms. Identify upcoming due dates and delays to organize your priorities.
Select the invoices eligible for payment and gather the information needed to process them: payee, amount, due date, payment method and supporting documents.
Keep the link with approvals and any blocks to make pre-payment checks easier.
☑ ABC Info INV-2045$1,25004/15/2025ACHReady
☑ Furniture+ INV-2061$2,43004/18/2025ACHReady
☐ LogiPack INV-2093$98004/22/2025Direct debitPending
Organize the approval workflow for payment proposals based on the amounts, entities and responsibilities defined in your organization. Each participant has the invoices and supporting documents needed to approve, reject or request additional information.
Split a single payment across several invoices from one supplier, or record several payments against a single invoice. Allocation tracking lets you distinguish amounts paid, partial payments and remaining balances without losing the detail of each transaction.
| Invoice no. | Amount | Paid | Balance |
|---|---|---|---|
| INV-2011 | $1,250 | $1,250 | $0 |
| INV-2018 | $2,430 | $2,430 | $0 |
| INV-2022 | $1,320 | $1,000 | $320 |
Centralize the advances and deposits paid to suppliers, then track their allocation to the relevant invoices.
Take credit notes and adjustments into account to keep a clear view of the initial amount, deductions and balance due.
Show the invoice amount, applicable withholdings and the net amount payable to the supplier separately. Depending on your configuration and the rules approved by your accounting team, track tax withholdings, retainage and the related supporting documents.
Record the references of payments made: date, amount, payment method, bank reference or check number.
Attach supporting documents and reconcile payments with bank transactions, depending on the interfaces in place, to identify discrepancies and transactions still to be confirmed.
Quickly find the information needed to answer supplier requests: invoices concerned, amounts paid, payment date and reference.
Depending on the access rights and notifications configured, share payment status or remittance advices from the supplier portal.
| Invoice no. | Date | Amount | Payment | Status |
|---|---|---|---|---|
| INV-2045 | 04/15/2025 | $2,430 | ACH transfer | Paid |
| INV-2061 | 04/22/2025 | $980 | ACH transfer | Partial |
Track amounts to be paid, recorded payments and supplier balances. Analyze due dates by period to feed your disbursement forecasts.
Connect payment management with invoices, purchase orders, receipts and supplier contracts in SEMS. Maintain continuous traceability between the purchase, the supplier liability and its payment.
Starting point: the invoice approved in the approval workflow.
Gathering of the information needed for payment.
Approval according to the defined authorization workflow.
Reference, amount and payment method recorded.
Split of the payment across the relevant invoices.
Comparison with bank transactions.
Complement Payment Management with our other Procure-to-Pay modules.
With SEMS, employees create their purchase requests through a simple, guided and compliant workflow.
Issue, approve and track your supplier purchase orders through to delivery.
Digitize the receipt of ordered supplies, equipment, works and services.
SEMS automatically matches your purchase orders, receipts and invoices to detect discrepancies.
Anticipate your due dates, structure your approvals, and find the detail of every payment in SEMS.