SEMS automatically matches your purchase orders, receipts and invoices to detect discrepancies before approval and payment.
Reduce manual checks, secure your spend and speed up invoice processing with intelligent matching built into Procure-to-Pay.
128To match
94Compliant
21Discrepancies
13Pending
INV-2025-0187Supplier A
CompliantMar 12, 2025INV-2025-0186Supplier B
VarianceMar 12, 2025INV-2025-0185Supplier C
CompliantMar 11, 2025INV-2025-0184Supplier D
VarianceMar 11, 2025INV-2025-0183Supplier E
PendingMar 10, 2025SEMS automatically matches your purchase orders, receipts and invoices to verify that invoiced quantities, prices and amounts match what was ordered and actually received.
What was ordered
What was actually received
What must be paid
Match confirmedThe invoice can be released for payment.
All data is consistent.
Difference to be reviewed by a user.
The invoice is blocked.
When an invoice matches the order and the receipt, SEMS can automatically continue processing it. When a discrepancy is detected, the invoice is immediately routed to the right person.
Price variance → ProcurementUnit price differs from the contract.
Receipt variance → ReceiverNon-compliant quantities or services.
Financial or tax variance → FinanceTotal amount, taxes or tax terms.
Exceptional overrun → ManagerApproval according to the defined rules.
| Invoice # | Supplier | Amount | Status | Variance | Action |
|---|---|---|---|---|---|
| INV-2025-0068 | Supplier A | $12,500.00 | Compliant | None | View |
| INV-2025-0072 | Supplier B | $3,420.00 | Discrepancy | Unit price | Resolve |
| INV-2025-0075 | Supplier C | $8,750.00 | Non-compliant | Quantity | Blocked |
| INV-2025-0078 | Supplier D | $1,250.00 | Discrepancy | Tax | Resolve |
SEMS 3-Way Matching automatically checks consistency between the order, the receipt and the invoice to ensure reliable, compliant payment.
Automatically verify that the invoiced price matches the price negotiated in the order.
Prevent payment for quantities above those actually received.
Learn moreCheck net amounts, taxes, gross totals, discounts and billing variances.
Learn moreInstantly identify invoices for goods or services not yet received.
Learn moreDetect invoices that may already have been recorded before they are paid.
Learn moreCheck consistency between the invoice, the order and the supplier master data.
Learn moreSEMS can use OCR and document AI to automatically extract supplier invoice data and match it against orders and receipts.
The supplier invoice is received (PDF, XML, email, EDI…).
Automatic data extraction using OCR and document AI.
Matched to the corresponding purchase order.
Related receipts are retrieved (quantities, dates, lots…).
Automatic check of prices, quantities, amounts and taxes.
Invoice approved for payment or routed to an exception-handling workflow.
Detected discrepancies are identified automatically and the invoice is routed to the right person.
SEMS automatically applies the rules and tolerances defined by your organization to validate the match between order, receipt and invoice.
Automatic match. Tolerances can be set by supplier, purchasing category, item, entity or order type.
SEMS automatically handles special situations and only routes the discrepancies that require human action.
An order delivered in several shipments is automatically tracked until fully received.
SEMS tracks the amount already invoiced and the remaining amount on each order.
Match the invoice with a service confirmation, an acceptance report or a contract milestone.
For spend that requires no receipt, use Order → Invoice matching.
Handle invoices covering several orders or several receipts.
Partial invoiceINV-2025-0068
5 items$6,250.00
SEMS automatically identifies discrepancies and classifies them by type so the right person can resolve them quickly.
Auto-MatchCompliant invoices
To reviewDiscrepancies requiring a decision
BlockedAnomalies preventing payment
| Invoice # | Supplier | Variance type | Status | Action |
|---|---|---|---|---|
| INV-2025-0068 | Supplier A | Price | To review | View |
| INV-2025-0072 | Supplier B | Quantity | To review | View |
| INV-2025-0075 | Supplier C | Tax | Blocked | Resolve |
| INV-2025-0078 | Supplier D | Item | Blocked | Resolve |
SEMS records every step of 3-Way Matching and provides full traceability for internal and external audit requirements.
Invoice approvedBy Sarah Miller - Procurement
03/17/2025Exception resolvedPrice variance · justification added
03/17/2025Pending approvalBy John Carter - Manager
03/16/2025Invoice receivedOCR - Supplier A
03/16/2025Track the key 3-Way Matching indicators to spot discrepancies quickly and improve performance.
A more reliable, faster and more transparent process for every stakeholder.
Enforce negotiated terms and identify suppliers that generate recurring discrepancies.
Secure payment approval, reduce duplicates and keep control over amounts and budgets.
Automate checks, cut manual tasks and focus on handling exceptions.
From purchase requisition to supplier payment, SEMS covers the entire cycle with automated controls, full traceability and fully consistent data.
The need is expressed and submitted for approval.
The request is approved according to the defined workflow.
The order is issued to the supplier.
PO-2025-0042Supplier A
Delivered goods or services are checked.
The supplier invoice is received and captured.
INV-2025-0068$12,500.00
Order, receipt and invoice are matched automatically.
The validated invoice is approved for payment.
Payment is made to the supplier.
Payment made03/12/2025$12,500.00
Entries are reconciled and posted.
With SEMS, employees create their purchase requests through a simple, guided journey tailore…
With SEMS, turn your validated needs into supplier purchase orders that comply with your pro…
With SEMS, digitize the receiving of supplies, equipment, works and services ordered from yo…
Automate invoice processing, matching, and approval.
Request a personalized demo of this module tailored to your organization.