Capture the need
Guided form with catalogs, non-catalog items, purpose, quantities, budget and attachments.
With SEMS, employees create their purchase requests through a simple, guided journey tailored to your organization's rules.
From capturing the need to turning it into a sourcing event or a purchase order, every request is checked, approved, assigned and tracked in a single environment.
Designed for Procurement, Finance and Operations teams
Guided form, supplier catalog or non-catalog need: purpose, items, quantities, budget, urgency and attachments.
Negotiated catalog, non-catalog need, project or budget, ERP import and synchronization.
Learn moreCheck budget availability by entity, cost center, project or category.
Learn moreSingle or multi-level routes based on amount, category, urgency or delegations.
Learn moreA clear work queue for buyers, from receiving the request to closing it.
Learn moreCombine several similar requests or lines to launch a single sourcing event.
Learn moreConvert an approved request into an RFQ, RFP, RFI or purchase order, or link it to a contract.
Learn moreFull visibility for requesters and buyers: statuses, budgets, lead times and KPIs.
Learn moreFrom capturing the need to the purchase order, SEMS automates and simplifies every step of the process to ensure smooth, compliant and controlled handling of your purchase requests.
Guided form with catalogs, non-catalog items, purpose, quantities, budget and attachments.
Automatic checks and approval routes based on amount, category or cost center.
Real-time check of budget availability by entity, project or category.
Automatic creation of the purchase order from the approved request, with no re-keying.
Tracking of partial or full receipts and matching with the order.
Receipt and checking of supplier invoices against the order and the receipt.
Real-time dashboards on statuses, budgets, lead times and performance KPIs.
Track your requests in real time with key indicators and personalized views. Quickly spot priorities, delays or budget variances.
Mandatory fields and entry rules can be tailored to your organization so that requests are complete from the start. Each request can include:
Precise details of the need and its context.
Classification according to your category tree.
Add items, services or work.
Quantities with their units of measure.
Estimated amount in the relevant currency.
Planning of the delivery date.
Choose a site or enter an address.
Linked to your organizational structure.
Budget allocation by cost center.
Link to a project or budget code.
Classification of the type of spend.
Prioritization by urgency level.
Selection of a preferred supplier.
Add the required documents and evidence.
Depending on the need, employees choose the most suitable source to create their purchase request:
With prices and suppliers already negotiated.
Free-text entry for a specific need.
A budget envelope or a cost center.
From your ERP and internal applications.
SEMS supports single or multi-level approvals, requests for more information, reasoned rejections, reassignments and temporary delegations. Routes can vary by:
Once approved, requests are automatically routed to the Procurement team or the responsible buyer, with a clear view of each request:
Urgent requests follow a dedicated workflow that speeds up processing without bypassing internal control rules:
From the expression of need to the purchase order, seamless continuity for your employees, approvers and Procurement teams.
A clear, guided journey lets every user express their need quickly.
Budget availability is checked before spend is committed.
Requests are automatically routed to the right approvers and tracked until processed.
Needs are centralized and subject to the purchasing rules defined by the organization.
Teams anticipate needs, aggregate volumes and organize sourcing events more effectively.
Approved data is reused in sourcing events, contracts and purchase orders.
All decisions, approvals and conversions are kept in a single history.
Connected to budgets, Marketplace, E-Sourcing, contracts, purchase orders and your ERP.
Complement Purchase Requests with our other Procure-to-Pay modules.
Issue, approve and track your supplier purchase orders through to delivery.
Digitize the receipt of ordered supplies, equipment, works and services.
SEMS automatically matches your purchase orders, receipts and invoices to detect discrepancies.
Prepare, approve and track supplier payments, from the approved invoice to bank reconciliation.
Centralize needs, control budgets and accelerate your purchasing cycles with SEMS, from the expression of need to the purchase order.